Finance & Accounting Manager

Responsibilities

• Oversee the end-to-end accounts payable and accounts receivable cycles
• Maintain and reconcile bank accounts, credit cards, and the general ledger
• Execute monthly closes and generate financial statements including balance sheet, income statement, and cash flow
• Monitor construction-in-progress and maintain job-cost accounting for development projects
• Assist with cash flow forecasting and financial planning in partnership with the Executive Director
• Maintain financial records and schedules to support grant applications and reporting requirements
• Coordinate payroll processing with an external provider
• Review employee timesheets and confirm accurate payroll allocations
• Monitor benefit deductions and payroll compliance
• Prepare payroll reports for audits and regulatory purposes
• Assist with the annual workers' compensation audit
• Track grant revenue and expenses by project and funding source
• Monitor and manage donor-restricted funds per grant requirements
• Prepare grant reimbursement documentation and reporting materials
• Support financial tracking of grant-funded construction and repair projects
• Lead the annual financial audit preparations and liaise with external auditors
• Ensure audit schedules and documentation are accurate and timely
• Review audit findings and help implement recommendations
• Prepare accounts receivable and delinquency reports for leadership review
• Prepare financial reports and supporting materials for Finance Committee meetings
• Attend Finance Committee meetings and present financial updates as required
• Collaborate with the Executive Director and Board Treasurer on developing the annual budget

Requirements

• Minimum of five years progressive accounting or bookkeeping experience
• Nonprofit accounting and/or construction or project-based accounting experience strongly preferred
• Strong understanding of GAAP and full-cycle accounting
• Proficient in QuickBooks with strong Excel skills
• High level of accuracy and attention to detail
• Ability to manage multiple priorities and meet deadlines independently
• Strong analytical and problem-solving skills
• High level of integrity and professionalism
• Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience)

Technologies

• QuickBooks
• Excel

Working Conditions

• Part-time position, 20-25 hours per week
• Hybrid work arrangement possible
• Occasional attendance at Finance Committee meetings required

Compensation

• Pay rate: $35.00 - $40.00 per hour

Location

• Portland, Maine (onsite)

Work Setup

• Hybrid remote in Portland, ME 04103